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What is Staffing Recruiting Software And How Does It Work?

In today's competitive job market, finding the right talent for your organization can be a daunting task. To make the hiring process more efficient and effective, many recruiters and HR professionals now choose to work with staffing recruiting software.

1. What is staffing recruiting software?

Staffing recruiting software, also known as applicant tracking software, is a type of software used to manage the hiring process. It helps manage job postings, resumes, and applicant information and can automate some of the more tedious aspects of recruiting, such as candidate screening and interview scheduling.

Staffing software helps manage resumes, candidates, and lots of paperwork
Figure 1. Staffing software helps manage resumes, candidates, and lots of paperwork

Staffing recruiting software typically includes features such as resume parsing, job board posting, candidate database management, email and calendar integration, and reporting and analytics. It can be used by companies of all sizes, from small businesses to large enterprises, and can be hosted on-premises or in the cloud.

2. How does staffing recruiting software work?

Staffing recruiting software often starts with the creation of a job posting. Once the posting is created, the software can automatically post the job to multiple job boards and social media sites, increasing the visibility of the job to potential candidates.

As resumes and applications come in, the software can automatically parse the information and store it in a candidate database. This makes it easy to search for and filter candidates based on specific criteria, such as experience, education, or location.

Many staffing recruiting software solutions also include features for scheduling interviews, sending automated communications to candidates, and tracking the hiring process. This can help streamline the process and ensure that all candidates are treated fairly and consistently.

3. What challenges does staffing recruiting software solve?

The world of recruitment is changing rapidly, particularly in the last two years, with tremendous disruption and spikes in remote working. What hasn't changed is the demand for exceptional talent. According to a ManpowerGroup poll conducted in 2021, talent shortages in the United States have reached historic proportions, with 69% of businesses reporting trouble filling jobs, the greatest level in more than a decade.

While corporations recognize that talent is the most crucial asset for an organization's success, they face challenges in recruiting the sorts of applicants needed to thrive. They also have difficulty maintaining excellent people – the same employees that are appealing to other firms, including the competitors.

Some firms struggle with good candidate engagement because it necessitates continuous communication. This was never an issue in the past. Companies did not have to put forth much effort to recruit candidates. Candidates are now the ones who have power. According to LinkedIn, 75% of prospects will investigate a company's reputation before applying for a job. With sites like Glassdoor telling the tale (both good and bad) of what it's like to work at almost any firm, applicants can rapidly assess whether an organization is one they want to pursue, even if that choice is based on what others have experienced.

Staffing recruiting software solves many struggles
Figure 2. Staffing recruiting software solves many struggles

Organizations are under intense pressure to promote themselves as an appealing choice. When it comes to attracting top talent, how a company appears online, the quality of the application process, and communication preferences (some applicants prefer text messages over emails), all of these aspects come into play. This is especially true for younger generations, who demand a mobile-friendly experience. In reality, according to the most current U.S. Census Bureau data, Millennials account for more than 35% of American labor force participation.

4. Business benefits when choosing to use staffing recruiting software

Using staffing recruiting software can offer several benefits to recruiters and HR professionals. Here are just a few:

4.1. Efficiency

Staffing recruiting software can help automate many of the time-consuming tasks associated with recruiting, such as posting job listings, parsing resumes, and scheduling interviews. This can free up recruiters' time to focus on more strategic tasks, such as building relationships with candidates and hiring managers.

4.2. Improved candidate experience

Staffing recruiting software can help create a more streamlined and transparent hiring process, which can lead to a better candidate experience. Candidates are more likely to have a positive impression of your organization if they feel that the hiring process was fair, efficient, and well-organized.

4.3. Better hiring decisions

Staffing recruiting software can help identify top candidates more quickly and accurately, which can lead to better hiring decisions. By filtering candidates based on specific criteria, recruiters can focus on candidates who are most likely to be a good fit for the role and the organization.

4.4. Compliance

Staffing recruiting software can help ensure that your hiring process is compliant with legal and regulatory requirements. For example, it can help track and report on diversity metrics, which can help ensure that your organization is meeting its diversity and inclusion goals.

5. Who uses staffing recruiting software?

Recruiting software is used by businesses of all sizes since it is extremely beneficial to hiring success. More than 98% of Fortune 500 organizations, according to Jobscan, utilize recruiting software. However, recruiting software is not limited to huge corporations and organizations or specialized industries. Finding, recruiting, and onboarding qualified candidates can be time-consuming and difficult, as everyone in human resources (HR) knows.

Recruiting software provides customers with the capabilities they need to hire people on a large scale, including task management, social recruiting, public relations, CRM, billing, and onboarding. This is why companies of all sizes, industries, and sectors utilize recruitment software rather than merely an ATS. According to Capterra's research, 94% of recruiters and recruiting experts feel employing recruitment software has improved their hiring process.

The software can be used by all business sizes
Figure 3. The software can be used by all business sizes

CHRO, VP of HR, VP of Talent Acquisition, and hiring managers are among the roles that utilize and profit from recruitment software in bigger organizations; in smaller firms, company owners will use recruiting software. Recruiters and hiring managers will employ recruitment software in businesses with stringent hiring standards, such as retail and healthcare.

6. How your business can choose the right staffing recruiting software?

When choosing a staffing recruiting software solution, it's important to consider your organization's unique needs and requirements. Here are a few factors to consider:

6.1. Current trends

Some recruitment solutions, like the D&I example above, are more sensitive to current and modern demands than others. Streamlining processes is important: candidates can apply without creating an account; templates make it simple for business users to create a more modern web presence; and built-in tools enable targeting very specific candidate interest groups not only to fill current positions but also to build a talent pipeline. All of this is part of the applicant experience.

6.2. Connecting with the entire business

A recruitment software system that integrates the entire business provides access to all organizational data to draw better conclusions; the full employee lifecycle exists in one place, delivering a consistent experience with no integration required.

6.3. Machine learning and artificial intelligence

Machine learning and artificial intelligence help guide the recruiting process, starting with assessing candidates, automating workflows, predicting outcomes (for example, hiring speed, and offer acceptance), and enhancing the candidate experience (with digital assistants, job recommendations to candidates, personalization, and screening). This saves time for recruiters, leads to better hiring decisions, and provides a positive impression for candidates.

6.4. Partner systems

The hiring process requires several steps, many of which aren’t possible to accomplish with recruiting software alone. Drug screening, background checks, and video interviews usually require tools from third-party organizations. It’s important that recruiting software can easily integrate with additional tools.

Features should be the priority when choosing recruitment software
Figure 4. Features should be the priority when choosing recruitment software

6.5. Partner systems

The hiring process consists of various processes, many of which cannot be completed with only recruitment software. Third-party technologies are typically required for drug screening, background checks, and video interviews. Recruitment software must integrate effectively with other technologies.

6.6. Types of employees

Organizations currently employ a wide range of people, including full-time, part-time, contingent, independent contractors, and others. Certain forms of recruiting software allow firms to adapt the candidate selection process to certain hiring types.

6.7. Add new employees

Recruiting software's principal job is to turn fresh prospects into employees. Certain solutions go above and beyond by allowing firms to transfer current staff to new positions. This frequently necessitates visibility into existing employee experiences, objectives, and skill sets.


Staffing recruiting software can help streamline and improve the hiring process for recruiters and HR professionals. By automating many of the time-consuming tasks associated with recruiting, staffing recruiting software can help recruiters focus on building relationships with candidates and hiring managers, improving the candidate experience, and making better hiring decisions. When choosing a staffing recruiting software solution, it's important to consider your organization's unique needs and requirements, as well as factors such as features, integration, ease of use, support, and cost.

Source: Internet

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